Tax Preparation

Tax documents checklist:
Everything you need to file

Whether you're filing online or with a pro, use our comprehensive checklist to gather your forms for a max refund.

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Personal Information

Tax Identification Numbers are mandatory items on your checklist. All taxpayers will need the following to do their taxes.

  • Full Name of the Tax Payer
  • Social Security Number (SSN) / Individual Tax Identification Number ( ITIN )
  • Current Address ( including Street, City, State and ZIP )
  • Date of Birth
  • Occupation
  • Identity Protection PIN, if one has been issued to you, your spouse, or your dependent by the IRS
  • Spouse’s full name, SSN / ITIN, Occupation, and date of birth ( If Married filing Jointly or Separately)
  • Routing and account numbers for direct deposit/payment

Dependent(s) Information

Parents and caregivers should gather this information as they review what they need to file their taxes.

  • Full Name of each dependent
  • SSN / ITIN / Adoption Tax ID (ATIN)
  • Relationship to the Tax Payer
  • Date of Birth for each dependent
  • Child care expenses if any (including provider's tax ID number)
  • Income of dependents and of other adults in your home
  • Form 8332 if applicable (releasing right to claim child)

Sources of Income

Many of these forms won’t be needed to file taxes every year.

Employed

  • Forms W-2

Unemployed

  • Unemployment (1099-G)

Self-Employed

  • Forms 1099, Schedules K-1
  • Records of all expenses
  • Business-use asset information
  • Office in home information
  • Estimated tax payments (Form 1040–ES)

Rental Income

  • Records of income and expenses
  • Rental asset information
  • Estimated tax payments (Form 1040–ES)

Retirement Income

  • Pension/IRA/annuity income (1099-R)
  • Traditional IRA basis
  • Social security/RRB income

Savings & Investments

  • Interest, dividend income (1099-INT, 1099-DIV)
  • Income from sales of stock (1099-B, 1099-S)
  • HSA and long-term care reimbursements
  • Crypto or NFT transactions (1099-DA)

Other Income & Losses

  • Gambling income (W-2G)
  • Jury duty records
  • Prizes and awards
  • Trust income
  • State tax refund

Types of Deductions

The types of deductions you can take depend a lot on your life situation.

Home and Vehicle Ownership

  • Forms 1098 (Mortgage interest)
  • Real estate tax records
  • Energy-saving improvement receipts
  • Electric vehicle information

Charitable Donations

  • Cash donated to charities
  • Non-cash donation records
  • Miles driven for charity/medical

Medical Expenses

  • Healthcare/doctor/hospital payments
  • Qualified insurance premiums

Educational Expenses

  • Forms 1098-T
  • Qualified educational expense receipts
  • Scholarship records
  • Student loan interest (Form 1098-E)

Federally Declared Disaster

  • Property loss records
  • Repair costs
  • Insurance reimbursements
  • FEMA assistance info